As life gets more complicated, I need a better system for keeping track of all my projects, kids’ schedules, and life events. There is just too much to juggle. I started researching ways to manage all the things, and found project plan examples I had to try! Eventually, I created a project planning board that works wonders for me and discovered project plan ideas that work well for clients!
Project Board With Post-Its
I am a very visual person, so I need to see things in order for them to get done. This became a problem when I started writing my to-do list in a notebook and closing the book. I wouldn’t get things done. So I created a project board that can be hung in my office.
I looked at my to-do list and grouped those tasks into categories. Then I used those categories to create sections on my board. Each Post-It note on the board is a different task. When I work on a specific task, I pull the Post-It off the board and throw it away once everything is complete.
These project boards can be recreated with poster board, whiteboard, or acrylic boards.
To create the acrylic project board, head to your local Lowe’s Home Improvement store. Have them cut the Plexiglass into the height and width you want for your space. My boards are 32″ long by 24″ tall. Grab an acrylic drill bit and some marketing hardware screws.
Drill into the glass in all four corners. We drilled about 1″ into the plexiglass on each of the 4 corners. Make sure you keep that protective coating on the plexiglass until the very end!
After you drill, cut out lettering using your Cricut or Silhouette machine. I also cut out long strips of vinyl to act as the divider. Make sure you flip the letters because they are going on the backside of the acrylic board.
Adhere the letters to the backside of the plexiglass after you take off the coating just on the backside. Wipe it all down before you do the next step, which is hanging it!
Drill the marketing hardware screws into the wall by holding the plexiglass where you want it on the wall. Screw the front part of the marketing screw into the wall with the plexiglass in between. Remove the coating and wipe off! Now your acrylic project board is hanging up and looking good!
I have the full tutorial that you see here along with labels to add in my Project Board Plans.
Digital Project Board
Another project plan example is to create a digital project board. I use one on my computer. Since I have a MacBook, I can use the Stickies to create digital Post-It notes and stick them on my computer desktop. I changed the background to a project planning background.
Grab my FREE digital project board wallpaper below:
To create your own digital wallpaper, head to the website Canva.com. There you are going to create a new design. You will want the dimensions to be approximately 3348 by 1870.
Pick a background and add shapes to create categories of projects you have.
Another project plan example is to create a command center. Command centers can mean a host of things to people. For this purpose, think of a command center as the gathering spot for everything you need to complete projects. Make sure you have space to track projects, the items you need to track projects, binders, space for papers, and anything else that is needed. I am talking about everything you need for your family to function or for your job to get done.
I have created command centers for families using a variety of items, but the items that are used in every command center include either a whiteboard or chalkboard, a hanging filing system, and a calendar. We typically have a space for pens, whiteboard markers, chalk, and Post-It notes nearby. Sometimes that includes hanging on the wall, while other times it involves a drawer or basket under the command center.
Gather all the items you need to support your command center. Then find items that can be hung so everything is together. I recommend keeping the calendar at eye level with pens or Post-Its nearby. Give each hanging file a specific category and label it. Create a project or activity board on the whiteboard or chalkboard.
Other Posts On Setting Up A Command Center You May Enjoy:
Trello or Asana
Finally, Trello and Asana are specific online apps that are good project plan examples. My only hesitation about recommending them is that they are not as easily accessible as something that is more out in the open like a project board or your wallpaper on your computer. These are programs you have to go online to access. And if your computer screen isn’t that wide, you have to scroll to see all the projects you have to complete. For me, it’s too overwhelming. But for my clients, it has worked wonders. It totally depends on what and how you like to visually look approach project planning.
I do use both Trello and Asana for different purposes. Trello is used for delegating tasks to my team. I can create different boards with different backgrounds for different projects my team has to work on. I can track their progress and check in with them frequently. While Asana is used for keeping track of work-related items, such as my Instagram hashtags, client information, and keyword research. But I don’t use them for project planning purposes.
These project plan examples should help you create a plan for yourself! Find one that works for you, whether that be visual or digital. It is not a one-size-fits-all approach, so look and see what works best for you! As you have read, I use multiple project management tools to help keep me on track. For my larger projects, I use a project board. I keep my computer projects organized with digital wallpaper. Our family stays organized with our command center. And I use some digital apps to keep my team in check!
Some links may contain affiliates. All thoughts and opinions are my own. For more see my disclaimer.