I have wanted to write this post for a while, but I have been dragging my feet on writing it. Why? Well, because I actually need to do what I am telling you to do in order to get all my pictures organized on my computer.
Like, I have to actually take the time to look at ALL the adorable pictures of my kiddos on my computer, and sort them into files.
While walking down memory lane is a super-fun way to spend time, it’s also quite daunting.
If you don’t know me well-enough yet, I won’t write something that I don’t actually do. I don’t roll that way. So if I say that you should get your photos organized on your computer, you bet your tush I will do the same. So here I go!
Now, where to start when you have over 11,000 pictures on your computer ? I’m not counting the pictures I have on an external hard drive! Read on for some easy steps to organize pictures on computer!
Step 1: Create Folders
© The Organized Mama.com | 2016
Start by creating some general folders within your photo library as a quick “dumping space.” I started by creating folders for each family member. These folders are where I put all our selfies and individual photos of each family member. I also created a folder for the dog, because I take a lot of pictures of him, too! And I created an album that will hold pictures of both kids together.
Step 2: Start Moving Pictures into Family Folders
Start at the very beginning of your photo library and start adding pictures of your family into the different family albums. If you are using iPhoto, just drag your picture into the designated album. You can also click “command” and select multiple photos to drag and drop into an album.
Step 3: Add Folders As You Go
As you start going through photos, you might find that you have some holidays, events, or other groupings of photos that will go together. Add folders as you go with the different topics together.
If I notice that there are multiple people in a photo, I might move that photo into two different albums so I can find it easily. It’s like cross-referencing your photos!
Step 4: Delete, Delete, Delete
© The Organized Mama.com | 2016
As you start to go through pictures, you might find some really bad pictures. Like pictures you kids took on your phone that are now on your computer, because of “the cloud”. Delete those pictures if they aren’t cute or funny.
My son likes to take pictures of the carpet so I had a roll of like 12 photos of his carpet in his bedroom. I just deleted them all so they aren’t taking up space on my computer! Honestly wouldn’t have known they were there unless I started to clean them out!
Step 5: Keeping It Up
This entire process might time time. Like a few days (or weeks). I will be honest, I am still working on organizing the pictures! But it feels soooooo good to have them started!
Now, when I upload new photos, I will just drop those few into the different folders so I don’t have to keep spending large amounts of time on organizing my photos.
© The Organized Mama.com | 2016
My goal is to slowly, but consistently, put the photos into folders and delete all unwanted photos. And I will print off some photos! I have been so bad about printing off photos because it was too overwhelming, but now that they are (mostly) organized, I can see what cute pictures I have of our family!
Now there are a few programs that you can use to keep your photos organized, but I have found that organizing pictures on computer is the best option for me. So my challenge to you is to start organizing your photos on your computer. Follow the steps above to help you get started!
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I have picasa as photo program and I’d like to use something else . Any suggestions for a better program I should look into?
Some of my favorites are chatbooks (because you get the actual print book without even thinking about it), or just create folders in dropbox to organize them (similar style to an actual photo box with categories). Hope that helps!
Hey Jess! Love your blog! I have my photos on my computer but am thinking of backing them up. Any ideas on where/how to back them up? The thought of it is so daunting! Thanks!
Great question! I don’t have a one-size-fits-all when it comes to backing them up. I personally use an external hard drive. My husband uses Drop Box. I have recommended to clients to store in other places as well, like Shutterfly!
I use a thumb drive it seems to work out very well
Kim
Loved this article! I use forever.com to save, organize, and share my photos. It’s so user friendly too. Let me know if you’d like more info.
I love those programs too!! Thanks for reminding me about them!
I have oh feet 44000 pics organized and EVERY photo named! I have been doing this since 2005 but did not start renaming each photo till 2014. I was organizing by year month and then date. But just a couple weeks ago I saw somebody show a different folder structure so I have switched mine all up. Now it is so much easier when you remember a photo for me to go find it because who remembers the actual date they took it on but you remember the experience. So you have to come up with a folder structure that makes sense in your mind for it to work the best for you. But thanks to Linda Sattgast my phone pictures have being being renamed since 2014 and that made them easier to put into my new folder structure.
That’s such a great tip!! Thanks for sharing!!
Falling in love with your blog day by day, I am searching for Digital photo frame that sync with my laptop via Wifi. any suggestion?. I fed up with old static photo frames.
I am not sure but I will look into it!!
I started organizing my photos in 2000. I inherited my parents and grandparents photos and have spent much time scanning and dating each photo. My earliest photo is 1904. I like the file system I created very similar to the one described in this blog. I also created files for Christmas by the year and vacations by year. My son (51) called the other day from a gathering of friends and said do you have a photo John, Matt and I in high school. I could immediately go to his file, look through his timeline of photos and send him a few of the best right to his phone.
Many of my friends have used naming software so they just enter a name and all photos come up of that person. Whatever works for you is the way to go.
This is an interesting blog, as I have tried various method and software for organising my photographs. As I have upwards of 20,000 photos it is a big task and needs good reliable hardware and software. Originally I thought that all that I needed to do was to create lots of named folders. That didn’t help a lot as I found that many photos showed several different subjects of interest, say………place, person and action. I needed a database. I soon got bogged down there because I am not much of a programmer, maybe I could find a ready made system. A little snag here was that I run a Linux operating system which I find much more stable than Windows and much cheaper that Apple. I recommend Manjaro.
Found some software called Shotwell, really a specialised database which allowed me to view photograph, add keywords to them and then call them back to the screen based on which keyword(s) I searched. It worked very well, but was not unduly stable, quite often crashing for unknown reasons. Worse, it lost data and sometimes even photos. Next I tried ACDSee, another database program which I paid good money for. I didn’t get it to work even once, on linux or Windows.
Then I found Digikam which did everything perfectly and included a photo editor, Showfoto, which can improve your results almost incredibly. It is a bit complex to learn, but it has a pretty comprehensive manual which needs quite a bit of study. But the results, when you acquire the nack are fast, reliable and satisfying. I hope that helps.
Thanks for your insight Richard!! I am always looking for new ways to keep things organized easily!
I I’m glad I logged into this thanks for all the advice I have so many photos that I need to organize this gives me hope that I might succeed thank you for all your
So happy it helped!!
I go through your list it gives valuable information. This is the kind of manual that needs to be given and not the random misinformation that’s at the other blogs. Appreciate your sharing this best article.
Thanks for sharing this article.
Thank you!
Can you suggest a few photo software similar to Google Photos, which can help in identifying photos (like trees/people/flowers/monuments etc), and hence can be used to organize according to a user need. I want to download & Install the software, personally on my computer and not on cloud etc.
It will be very helpful.
Thank You
Hi there! I use Google Photo or iPhoto which is what I recommend. I am unsure of any other program that can identify things to help organize. I am sorry!